JOB FUNCTION

Working in a busy and dynamic Accounting Department you will help maintain all aspects of the Purchase Ledger. The successful candidate will not only be a good team player but will also take initiative for their own work. They will ideally have experience in high volume invoice processing and working to tight deadlines, particularly at month end.

DUTIES AND RESPONSIBILITIES

• Processing purchase order invoices and ensure correct authorisations are obtained in accordance with the authority matrix.

• Processing of invoices using our electronic approval system (Docuware)

• Coding of non-purchase order invoices

• Payment runs, BACS, and currency transfers

• Completion of month end reporting procedures to specific deadlines

• Dealing with enquiries, both internally and externally, ensuring timely closure

• Reconciliation of supplier statements

• Processing of month end journals

• Any other duties, which you may be asked to complete to ensure the efficient running of the department

PERSON SPECIFICATION

Experience:

• Sound knowledge of all aspects of purchase ledger procedures

• 2 to 3 years’ working in a fast pace environment

• Working with an ERP System

• Good IT skills to include Excel

Characteristics:

• Display initiative, commitment, integrity and ethics, professionalism and adaptability to change.

Competencies:

• Proficient in verbal and written communication

• Ability to work with all levels of the organisation

• Ability to analyse problems and scenarios, and develop solutions

• Ability to prioritize deadlines

• Flexibility at month end required to meet strict reporting deadlines

CORE COMPETENCIES AND BEHAVIOURS

In addition to their day to day role all Snap-on associates must work in an effective way and be able to demonstrate the following competencies which are fundamental to the successful running of their department/business unit.

Customer Focus / Service Excellence

This competency reflects the pursuit of the highest level of customer service

• Establishes and maintains effective relationships with customers at all times

• Consistently shows a passion for getting things done & meeting commitments to others

• Dedicated to meeting the expectations and requirements of internal and external customers

• Gets first hand customer information and uses it for improvements in products and services

• Effectively operates in line with governance guidelines

• Shows professional respect and courtesy to customers and colleagues

• Anticipates future customer needs and trends

• Focuses on identifying opportunities to benefit customers

• Talks and listens to customers to clarify their real needs and expectations

• Strives to resolve customer concerns

• Offers advice and guidance in responding to customer enquiries

Attention to Quality

• Understands and follows work procedures to achieve a high level of quality, productivity and/or service

• Understands the need for all activity to be ‘right first time’

Adaptability/Flexibility

• Takes an open minded approach to change. Supports change management and an open ideas environment

• Achieves desired results in the midst of changes in responsibilities, work processes, timeframes and performance expectations

• Willing to learn and develop new skills or behaviours

Contributing to Team Success

• Keeps in mind that success is defined by the success of the entire team

• Demonstrates cooperation and collaboration while participating in a group or team

• Establishes and maintains productive working relationships

• Demonstrates a personal commitment, both in thought and in action, to the success of the team

Communication & Influence

• Communicates effectively, both written and verbally

• Be able to affect change and influence work colleagues in a positive fashion

Continuous Improvement

• Contributes to Rapid Continuous Improvement (RCI)

• Initiates action to correct problems and notifies others of issues as appropriate